Employee Referral Form

About this template

An employee referral form turns "I know someone great" into an actionable candidate record: who they are, what they'd be great at, the evidence behind the endorsement, and whether they're ready to be contacted.

Referrals are consistently the highest-quality hiring channel, but only when referring is easier than forwarding a CV into the void. This template captures the two things recruiters actually need from the referrer: firsthand evidence ("why would they be great") and consent status, which keeps outreach warm instead of cold.

The 'how do you know them' question quietly calibrates the endorsement: a former colleague's 'I've seen their work' means something different from a friend's. Route submissions to your recruiting channel via webhook so referrals get same-day attention. Speed is what keeps employees referring.

Tips for better results

• 1Acknowledge every referral within a day and tell the referrer what happened next. Silence kills referral programs faster than small bonuses do.
• 2Keep the consent question required; contacting someone who didn't agree burns both the candidate and the referrer.
• 3Post the form link wherever hiring is discussed: the careers page, Slack, all-hands slides.
• 4Track referral-to-interview rates by team to see where the program actually works.

Frequently asked questions