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Field Trip Permission Form

Collect parent permissions, emergency contacts, and medical notes for school trips, no crumpled paper slips.

9 fields
1 page

Ready to use

Included Fields

Student's full name

Short Answer

Class / grade

Short Answer

Does your child have permission to attend the trip?

Multiple Choice

Parent/guardian full name

Short Answer

Parent/guardian phone number (reachable during the trip)

Phone Number

Alternate emergency contact (name and phone)

Short Answer

Allergies, medication, or medical conditions staff should know about

Long Answer

May your child be photographed during the trip for school use?

Multiple Choice

Will your child bring a packed lunch or need one provided?

Multiple Choice

Form Structure

1

Permission Slip

9 fields
Student's full name
Class / grade
Does your child have permission to attend the trip?
Parent/guardian full name
Parent/guardian phone number (reachable during the trip)
Alternate emergency contact (name and phone)
Allergies, medication, or medical conditions staff should know about
May your child be photographed during the trip for school use?
Will your child bring a packed lunch or need one provided?

About this template

A digital field trip permission form replaces the paper slip that never makes it out of the backpack: explicit permission, reachable emergency contacts, medical notes, and photo consent, collected days early instead of chased on the morning of the trip.

Paper permission slips have a structural flaw: they travel via the least reliable courier in the system. A form link sent to parents directly gets answered the same evening, gives teachers a live list of who's still missing, and produces an emergency-contact sheet that's legible on a phone during the trip itself.

The medical question is free-text on purpose: allergy severity, medication timing, and conditions don't fit checkboxes, and on a trip the details are exactly what matters. The explicit photo-consent question keeps school media use clean.

Tips for better results

  • 1Send the form at least a week ahead and check the response list at the halfway point. You'll know exactly which families to nudge.
  • 2Require a reachable-during-the-trip phone number, not just any number; it's the field you'll actually use.
  • 3Export the responses the day before and carry the emergency sheet offline as backup.
  • 4Reuse the form per trip by duplicating it and updating the intro, so past trips keep their own records.

Frequently asked questions

Does a digital permission form count as consent?

For most school activities an affirmative digital response from a known parent contact is accepted practice. Check your school or district policy. For trips requiring a signature, add Formly's signature field.

How do I know which parents haven't responded?

Compare submissions against your class list: exporting to CSV makes the missing names obvious in seconds.

Is the medical information kept private?

Formly is GDPR compliant and hosted in Europe, with no respondent tracking. Limit workspace access to trip staff, and delete submissions after the trip if your policy requires it.

Who this template is for

  • Teachers organizing class trips
  • School administrators standardizing permissions
  • Clubs, scouts, and youth groups running outings
  • Camps collecting activity-specific consents

Not an exact fit? Use this template as a starting point and edit anything, or describe what you need and let Formly's AI adapt it for you.

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